Team Administrator (Aerospace)

Key Objectives

To establish and maintain an on-going service-based relationship with Group staff and translate their needs and expectations into a responsive administrative service.

Key Responsibilities

In line with policies and procedures, key responsibilities include:

1. Primarily preparing bundle of original transaction documents once a transaction has called.
2. Assisting with the preparation of E-bibles (which is an electronic bundle of the transaction documents).
3. Providing administrative assistance on closing of transactions ie. dating documents and electronically compiling signature pages.
4. Diarising and following up on conditions subsequent items once a transaction has closed.
5. Preparing execution versions.
6. Assisting with running compares between documents (redlines).
7. General administrative assistance (printing, scanning, etc.).
8. Preparing cover letters and arranging couriers.
9. Any other ad hoc duties as reasonably requested.

Key Skills & Experience Required

• Law degree or equivalent legal qualification.
• Strong academics – 2:1 at university and ideally BBB (minimum) at ‘A’ Level – or equivalent.
• Specialisation/interest in Aerospace.
• Some office-based experience, ideally within a law firm.
• Excellent communication and organisational skills.
• Time management – able to work to tight deadlines, ensuring a high standard of accuracy, prioritising work between internal clients.
• Strong customer service skills.
• Capable of taking initiative and developing solutions to any issues encountered, liaising with colleagues as necessary.
• Flexible and enthusiastic self starter.
• Able to work alone as well as within a team.
• Attention to detail.
• Ability to retain high concentration levels for extended periods of time.
• Conscientious, approachable and enthusiastic.
• Able to build confidence, respect and trust with others quickly.
• Flexible with regard to service to ensure deadlines are consistently met.
• Strong IT skills, including MS Office, Adobe PDF.

Additional Information

Kindly note that this job description is not contractual. It will be reviewed periodically and may be amended or altered to meet the needs of the firm.

HFW aims to ensure equality of opportunity and we are actively working towards improving the diversity of our staff. All applications will be considered only on merit and the applicant’s suitability to meet the requirements of the role.

HFW collects and processes personal data relating to job applicants to manage its recruitment process. The firm is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations. For information on how the firm will process your data, please see our Privacy Notice on our website (www.hfw.com/Privacy-Notice), in the section “What we collect and how we use it”.